Your admin, handled by a simple system you own. Nothing falls through the cracks.
For restaurants, bars, pubs, hotels and small businesses. We set up automation that does the routine work behind the scenes, while you stay in control.
Prefer email? hello@smallbusinessaitransition.co.uk
Sound familiar?
Admin at midnight. A supplier invoice that slipped through. Staff asking the same question for the third time this week. Subscriptions that keep creeping up. And when someone good leaves, what they knew leaves with them.
How it works
Start simple. See how it works on a couple of jobs first.
Audit
We map how your business runs and find the gaps: what to automate first, and what you're paying for that you don't need.
Set up
We automate the 2 workflows that matter most, in the tools and accounts you already use.
You own it
Documented, yours and handed over. A one-page guide for each workflow, so anyone can run it.
What it looks like day to day
VAT cross-check
Before you file, your VAT return is checked against the underlying transactions, and anything miscoded is flagged for you to look at.
New-starter contract
Add a new hire with their name, role and pay, and their contract drafts itself from your own template, ready for you to check.
Staff questions, answered
"Where do I find the opening checklist?" Staff ask and get an answer straight away, from your own documents, without phoning you.
Subscriptions review
Every subscription you pay for, listed with what it's used for, so you can cancel what you don't need. Then a regular check flags renewals and anything unused.
You stay in control
- You approve what matters. Nothing goes out, gets paid or gets posted without a person saying yes.
- You own it. It's built in your own accounts and documented. No lock-in, and nothing to keep renting from us.
- It doesn't leave when people do. If someone leaves, the process stays, and you still know what's going on in your business.
Simple, fixed prices
Fixed prices, no VAT added. Paid on booking, receipt provided. Nothing ongoing.
Audit
Founding price for the first 5 venues, then £950.
- 90-minute video call
- Written plan within 5 working days
- Your top 5 jobs to automate, and what to cancel
- 30-minute follow-up call
Quick-Win Setup
2 workflows from your plan, set up and handed over. £300 off when you book it after your audit, by 20 November.
- Built in your own accounts
- A one-page guide per workflow
- Handover call and 14 days of email fixes
Full Build
For new openings and small groups that want the whole back office set up at once.
- The full set of workflows, in your accounts
- A guide per workflow and a handover session
- Scoped in writing up front
Availability before December: book an audit by 25 November, a Quick-Win Setup by 20 November, or a Full Build by 13 November. All work is handed over by early December.
Start simple
One audit, two workflows, and you'll see how it works in your own business. You can add strategy and marketing later, once the basics run themselves.
Set up and running at Franklin's Wine, Westbourne Grove.
Questions
Do I need to be technical?
No. We set everything up and give you a one-page guide for each workflow. If you can use email and a spreadsheet, you can run it.
What do I need to provide?
A short questionnaire, 90 minutes for the call, and for a Setup, access to the tools you already use, which you can remove at any time. We never need card or banking logins.
Is it remote?
Yes. Calls are by video and setups are done remotely.
Who owns it?
You do. It's built in your accounts and documented, so it stays with your business whoever comes and goes.
What if I want more later?
Start with two workflows. Once they're running, extra workflows are £450 each, always quoted in writing first. The same setup can later help with planning and marketing.